Get Connected With Your Members!


Better communicate with members and clients using our leading membership database.

Run events and training and conduct surveys to improve your services.


The flow of information across your organisation can be improved and controlled, to allow better collaboration between units and individual staff.


ChilliDB is an easy to use, secure, powerful, yet flexible information management tool that will improve community collaboration and help measure your associations performance. ChilliDB will revolutionise the way you interact with your members and enrich the relationships you have with your stakeholders.



Contacts, Clients and Stakeholder


Events, Training, Professional Development

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Searching, Reporting, Data Mining, Visualisations

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Notes, Activity Tracking, Service Delivery, Workflow


Custom Fields, Form Building


Messaging and Communications


Member Survey, Data Collection and Cleansing, Needs Assessments

Contacts, Clients, Organisations, Stakeholders


ChilliDB captures and manages any information you may wish to store on stakeholders, clients, and members through Organisations and Contacts. You can track their relationships and report on all activities performed with and on behalf of those stakeholders, clients, and members across the entire product.

Notes, Activity Tracking, Service Delivery, Workflow


ChilliDB Notes is where you record all communications and interactions that you have with your Contacts, Clients and Organisations.


Customise what information you capture in your Notes through our Custom Fields which allows you to build forms to meet your program, project or service delivery requirements to ensure that you are able to report accurately and efficiently on all your organisation's business.

Alerts and Workflow

ChilliDB Alerts can be defined on Notes to add reminders and drive workflow activities so an activity can be followed up at a later date.

Messaging and Communications


ChilliDB Messaging allows professional personalised communications to be sent through ChilliDB.  Messages can be sent as Emails, SMS and Faxes and you can create Distribution Lists for managing your regular communications. ChilliDB allows you to create rich HTML emails for your messages.



All messages sent through ChilliDB are categorised and recorded as Notes which are linked to your Contacts and Clients so you can keep a history of all your communications.  You can track Opening of Emails as well as Read Receipts and request Delivery Receipts. 


Message Templates, Personalisation of messaging

Define Message Templates with HTML and Plain Text content to ensure that your messaging matches your recipients preferences and personalise all emails to include people’s names and other key information.  Message Templates allow you to maintain a consistent and professional standard for all communications.



ChilliDB includes SMS capabilities out of the box with every client receiving a FREE monthly allocation of SMS messages with options to pay for additional messages.


FREE Outlook Plug-in

ChilliDB provides a FREE Outlook Plug-in which allows you to quickly store emails received and sent using Outlook into ChilliDB as Notes, ensuring all activities which must be reported are held centrally in ChilliDB and reportable.

Events, Training, Continuing Professional Development

Manage All of Your Events From One Platform

ChilliDB Events are ideal for managing your training, workshops and events, and ChilliDB will facilitate your event registration, planning and delivery processes by managing event preparation, venue information and scheduling, logistics, speakers and program content preparation and keep on top of event day activities with custom name tags, sign in sheets and certificates. 


Publish your Events listing and calendars onto your website using ChilliDB Web Controls and automate Event Registrations from your website.

Member Survey, Data Collection, Data Cleansing

Create Professional Surveys With Ease

The ChilliDB Survey module provides a powerful built in Survey tool to streamline your data collection,to assist with maintenance management, and to inform your clients of your business activities.

Don't waste time exporting your information to another system or trying to get Survey response data from another system back into ChilliDB.  ChilliDB gives you the ability to create professional looking surveys, prepopulate information from ChilliDB onto those Survey forms, the ability to send personalised invitations to your Contacts, Clients or Members, and then merge information gathered through those Surveys back into ChilliDB.  The merge can be performed either manually or automatically depending on your needs.

Custom Fields, Form Building


Customise Your Forms

A powerful feature within ChilliDB is the ability to easily create your own forms and add fields into those forms without the need for application development. Fields can be of any type including date, time, text, currency, drop downs, yes/no and many more along with calculated formula fields. There is no limit to the number of Custom Fields that may be added. Custom Fields will ensure the system is easily customizable to respond to changing business and reporting requirements quickly.

Searching, Reporting, Data Mining, Visualisations


ChilliDB includes a number of options to view and find information to meet any users needs, including :

  • Search screens which allow searching of both standard fields and Custom Fields.

  • A Data Mining module which allows you to mine, group, aggregate and surmise information within ChilliDB. 

  • Visualisations of your data to allow you to visualise your data

  • Reporting allows for parameterised and professional reports to be created and then upload into ChilliDB for other ChilliDB users to view. In addition to viewing and printing, reports can be exported to other popular formats such as PDF to enable emailing to external users.



A broad range of permissions can be assigned to control user access throughout ChilliDB. In addition to module specific permissions, user’s abilities for reading, updating and deleting data can be controlled. Role based security is employed to simplify security management where permissions are assigned to roles rather than directly to users. Users are then assigned to roles and are governed by the rights of those roles.



Request a free short 30 minute demonstration to learn more about what ChilliDB could do for you!