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Helping NFP, Community and health sectors

ChilliDB can manage all your information.

Track all services and interactions.


Designed for the Australian Not for Profit, Community and Health sectors.



Choose which Business type best describes your Organisation?


ChilliDB comes equipped out of the box with a number of templates which make it easier to get started with ChilliDB. Each template includes modules and features, customised fields, specialised reports, and categorisation which you can utilise with or without customisation, and are easily extendable as your business grows.

Donating Blood
A Health Service

You are an Primary Health Network or Health Service Provider who operates in or around Primary Health Care in a service delivery, commissioning or an advocacy role.

A Community Service

You are a Community Service who delivers services to clients in the community, across one or more programs and works with clients providing client and case management services.

Building Homes
An Association


You are a Peak Body or Association who delivers membership services including training, events and advocacy, and you are looking to connect better with your members.

Why Choose ChilliDB

Customizable Client Management System

ChilliDB is a flexible user friendly client management system which can be customised to your own individual business model. ChilliDB morphs into your own system, tailored especially for you, by you or with the support from friendly Polymorphic Solutions Staff, making it easily adopted by your staff.

You can define specific workflows unique to your business, describe your own fields, profile key attributes and create your own screens, tabs, lists and views – without having to do any programming.

By easily allowing you to add and remove additional data capture fields to the system, you can be sure that no matter what, ChilliDB can accommodate all your information capture needs. 

ChilliDB gives you the freedom to achieve your goals!

Popular Features

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Case and Contract Management

Save time with Case management and Contract management tools with dedicated support for various national programs.​


Event Management

Take the stress out of Event Planning and Management with ChilliDB's Event Management capability.



Use surveys to capture anything from assessments, evaluations to information updates. Provide online pre-populated forms to your clients and have their responses automatically merged back into ChilliDB.


Membership Management

Simplify your membership management with support for unlimited members, paid and non-paid membership and renewal tracking.

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Web Controls

Integrate with your website in less than 30 mins! Event and membership signup forms, service directories, newsletter subscriptions and more!

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Xero and Mailchimp Integration

Use Xero to automatically invoice your members from ChilliDB and receive confirmation of payments as they occur. Integrate with Mailchimp and link your distribution lists in ChilliDB to a MailChimp list.

Some of our clients in the Not for Profit, Community and Health sectors.

Key Features


Contacts, Clients and Stakeholders

ChilliDB captures and manages any information you may wish to store on stakeholders, clients, and members through Organisations and Contacts. You can track their relationships and report on all activities performed with and on behalf of those stakeholders, clients, and members across the entire product.

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Notes, Activity Tracking, Service Delivery, Workflow

ChilliDB Notes is where you record all communications and interactions that you have your Contacts, Clients and Organisations.


Member Survey, Data Collection, Data Cleansing

The ChilliDB Survey module provides a powerful built in Survey tool to streamline your data collection and maintenance and inform your business activities. 

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Searching, Reporting, Data Mining, Visualisations

ChilliDB includes a number of options to view and find information to meet any users needs, including: Search Screens, Data Mining Module, Visualisations,and Reporting. 

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Messaging and Communications

ChilliDB Messaging allows professional personalised communications can be sent through ChilliDB. Messages can be sent as Emails, SMS and Faxes and you can create Distribution Lists for managing your regular communications. ChilliDB allows you to create rich HTML emails for your messages. 


Events, Training, Continuing Professional Development

ChilliDB Events are ideal for managing your training, workshops and events, and ChilliDB will facilitate your event registration, planning and delivery processes by managing event preparation, venue information and scheduling, logistics, speakers and program content preparation and keep on top of event day activities with custom name tags, sign in sheets and certificates. 


Custom Fields, Form Building

A powerful feature within ChilliDB is the ability to easily create your own forms and add fields into those forms without the need for application development.

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Contract Management, Commissioning

ChilliDB Contracts module allows you to track all of your Contracts, from Prospect or Opportunity through to Contract execution.

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